Once you have prepared your message It's time to Send it. Before you send it out to your Recipients though a host of options are available which will let you decide how the message is to be delivered and to whom. There is also a Test/Preview option which let's you see exactly what the recipient will receive.
If you are using Group Mail Plus and the HSD Send mode then you can also schedule messages for sending later. Use the Send Later button to do this.
General Tab:
Group Details: This just reminds you
of the group that you choose to mail to and It's size. You can select
a different group here if you wish - please note however that any of the
options you may have set on the prepare to send screen will be reset.
Sending Method:You should
choose the Personal Send option if you wish for each recipient to receive
a message with their own email address in the 'To' field. Personal Send
differs from Bulk Send in that it forces Group Mail to send individual
messages to each Recipient. Also if you have embedded merge fields in
the data then this is the only option available as you must send a unique
message for each individual recipient. Please note that this option is
slower than the Bulk option but the end result is often much more professional
(because you have addressed each recipient individually).
If you choose the Bulk Send
your message will be sent considerably quicker but the 'To' field of the
message will contain the text string that you choose (default is the Group
Name) and your 'Reply To' email address. Please note that Bulk Send Mode
is not available in Group Mail Free - and that it cannot be used if you
are sending personalized messages or using the Direct Send Email Setting.
Request Read Receipt:If
you set this option most email clients will send back a notice to you
stating when your message was read by your recipients. Please note that
not all email packages support this - and of those that do some give users
the option of not sending the reply
Email / Send Settings:
You can make changes to the Email Server / Send mode settings being used here.
Custom Attachments
Please click here for more details regarding Custom Attachments.
Filters:
Choose a Date Based Filter:
If you add recipients to
your Groups on a regular basis then you can use these filters to do quick
selective mailings e.g. you could send the same message to the group every
week and have it only be sent to those recipients that were added since
the start of the week.
Choose the Filters you wish to use:
You can enter any number of filters here which can be used to filter out recipients (to Ignore or Send to) based on any field in the Recipient record. For example if you were using Merge fields and you only wanted to send messages to Recipients that had a valid First Name then you could create a Filter which would IGNORE where 'First Name' Equals ''
Partial Sending:
If you need to step through the mailing of a group then you can use this option to select which part of the Group you would like to send mail to. It can also be a very fast way to recover from a failed mailing if you know the exact point of where the mailing ended.
Advanced Exclusion / Recovery:
If you have a temporary list of Recipients stored in a file that you do not wish to send the message to then you can enter the path of it here. This message could be a previous list of Recipients that received the message in an earlier attempt. Click here for information on how to obtain this list or click here for details on Restarting an incomplete mailing.